COIs expire unnoticed. W-9s get buried in threads. Insurance lapses only get discovered at the worst moment. VendorOS gives your team instant visibility across every vendor — who's approved, who's blocking your project, and what's about to expire.
5 construction teams in active pilot · No credit card required
Can you resend where to send the COI?
Insurance expired?? Just found out 🚨
ABC Electric hasn't sent W-9 — project starts Mon
Sorry, sent wrong file — here is the updated one
Vendor_Tracking_v3_FINAL.xlsx
Last modified 3 weeks ago
Sound familiar? This is how most teams manage compliance.
Active Project
Riverside Commercial — Phase 2
Garcia Electrical
Electrical
Martinez Plumbing
Plumbing
Superior HVAC
HVAC
Pacific Demo Co.
Demolition
Quick Concrete
Concrete
Electrical · Plumbing · HVAC · Concrete · Demolition · Roofing
5 teams in active pilot · No credit card required · Live in under 10 minutes
The Daily Headache
The average construction PM spends 6+ hours per week on vendor compliance follow-up.
That's a full workday — every single week — just chasing documents.
Every construction team we talk to runs vendor compliance the same way: manually, reactively, and always one step behind.
"Can you resend where to send the COI?" — 4th email this week
"Hey their insurance expired 3 weeks ago nobody caught it 🚨"
Vendor_Tracking_FINAL_v4.xlsx — last updated 3 weeks ago
"Just text me the W-9, I'll send it to the right person"
Approval stuck — PM waiting on COI that expired last month
Hours lost every week to manual chasing
Garcia Electrical
COI · W-9 · License on file
Martinez Plumbing
Reminder sent — renewing Jul 15
Superior HVAC
Blocked — insurance lapsed
Pacific Demo Co.
W-9 uploaded — under review
Quick Concrete
Link sent — awaiting upload
Full visibility. No chasing.
How It Works
Send a secure link via email or SMS. No account creation. No app downloads. Just a link.
Works from any phone or computer
They see exactly what's needed and upload from their phone in under 2 minutes.
COIs, W-9s, licenses, and more
Everything lands in your dashboard. One-click approve, request revisions, or flag for follow-up.
Full audit trail included
Operational Clarity
Right now, the only way to know who's compliant is to dig through emails and hope your spreadsheet is current. VendorOS replaces that with a single source of truth — every vendor, every status, always live.
All documents verified and current
COI or license renewal needed within 30 days
Document lapsed — immediate action required
Documents uploaded, awaiting your approval
Vendor hasn't submitted yet
Vendor Compliance
Updated just nowGarcia Electrical
COI · W-9 · License
Martinez Plumbing
COI expires Jul 15
Superior HVAC
Insurance expired Jun 1
Pacific Demo Co.
W-9 under review
Quick Concrete LLC
Missing: COI + W-9
Apex Roofing
COI · W-9 · License
From: Riverside Commercial
Upload your compliance documents
No account required · Encrypted
Zero Friction by Design
Every other compliance platform requires vendors to create accounts. Most never do — and documents never get submitted. We removed that barrier entirely.
A secure link. A clear checklist. Done in under 2 minutes from the job site.
Every other platform
→Vendor creates account
→Most never do
→Doc never arrives
→You chase them anyway
VendorOS
✓Send a secure link
✓Vendor uploads in 2 min
✓You get notified
✓Done.
Secure upload link
Sent via email or SMS — no password, no account creation ever
Works on any phone
Take a photo of a document and upload instantly from the field
Clear checklist
Vendors see exactly what is missing — nothing more, nothing less
Proactive Compliance
The typical story: a lapsed COI surfaces during an audit, or a vendor gets pulled off a project because nobody caught the expiration. By then, it's already a problem.
VendorOS tracks every document expiration and sends reminders automatically — to you and to the vendor — at 30, 14, and 7 days out.
Martinez Plumbing
Certificate of Insurance
Apex Roofing
General Liability Policy
Superior HVAC
Workers Comp Insurance
Delta Flooring
Business License
Automated reminders sent to vendors at 30, 14, and 7 days before expiration
Works While You Sleep
Reminders go out when documents are missing or expiring. You stop being the messenger.
Electrical, plumbing, and concrete have different requirements. VendorOS tracks them separately.
See compliance status across every vendor on every active project. Nothing falls through.
Join construction teams replacing spreadsheets, inboxes, and manual follow-up with one clean workflow.
Teams in our pilot stopped chasing vendors within the first week.
No credit card. No lengthy onboarding. Live in under 10 minutes.
Early access opening soon. Limited spots.